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Secretary II

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.


Position Details

Job Information

Appointing Authority Summit County Sheriff Steve Barry
Bargaining Unit Sheriff’s AFSCME Local 1229 Office/Clerical
Department/Division Sheriff's Office
Full Time/Part Time Full Time
Regular/Temporary Regular
Work Schedule

Monday through Friday 8:00 a.m. to 4:30 p.m.

Work Location:

Summit County Jail Administration

Job Description

Under direction, types records and files documents processed through individual departments; takes and transcribes dictation; opens, screens, sorts and distributes mail; answers telephone and screens or transfers calls to appropriate individual; greets public; schedules meetings and appointments. Performs other related duties as required.

Required Qualifications

Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed below.

Completion of secondary education supplemented by coursework in the secretarial sciences, plus two (2) years secretarial experience or equivalent combinations of training and/or experience.

Preferred Qualifications
Pre-Employment Testing Requirements Criminal Background Check, Pre-employment Drug and Alcohol Testing
Work Environment
Physical Demands
Additional Information

Job Duties

Job Duty Name Job Functions of Secretary II
Description of Job Duty

The duties listed below are intended to depict tasks performed by this classification.

Performs routine administrative and secretarial duties to assist with efficient operation of office; types documentation for office (e.g., monthly reports, statistical charts, resolutions, executive actions, notices, warrants, memorandums, newsletters, confidential data, vital statistics, public relations, purchase orders, invoices, etc.); compiles statistics to be used in reporting departmental operations; takes and transcribes dictation through shorthand or dictating equipment; composes routine business letters.

Develops and maintains filing and records systems within department; prepares card and index systems for rapid retrieval of records; maintains records for department (e.g., personnel, attendance, incident, time sheets, correspondence, reference library, mileage reports, expense reports, etc.); operates photocopy machine to provide copies of required documents to be distributed and/or filed; arranges and schedules meetings, conferences, workshops, etc.

Receives, opens, screens, sorts and distributes mail; prepares outgoing mail for delivery; assists public and other employees as necessary; makes travel arrangements (e.g., air, hotel, meals, etc.); answers, screens, routes and/or takes messages from telephone calls; maintains and orders office supplies; may perform Notary Public duties; may take routine actions on behalf of supervisor in his/her absence.

Requisition Details

Requisition Details

Requisition Number B-0802017-R
Working Title Secretary II
Posting Type Internal Invitation/Summit Co. Employees Only
Number of Vacancies 1
Advertised Salary

$15.81 per hour
$1,264.80 bi-weekly
$32,884.80 annually

Open Date 11/15/2017
Close Date 11/21/2017
Open Until Filled No
Special Instructions Summary


Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently an AFSCME 1229 Sheriff's Office employee?
    • Yes
    • No
  2. * Do you possess excellent organizational skills with demonstrated ability to execute projects on time?
    • Yes
    • No
  3. * Do you have a strong knowledge of all Microsoft Office Products (Word, Excel, Outlook, Power Point, Access)?
    • Yes
    • No

Documents Needed to Apply

Required Documents
Optional Documents
  1. Resume
  2. Cover Letter